10 email Alternatives for Business Communication

We all use email for professional business communication. Email is a process where we can send and receive information from our employees, customers, and vendors. It is one of the most effective communication methods nowadays.

As we are suffering from a pandemic situation, most of the companies are closed and conducting work from home policy.

In this process, you can do your office jobs sitting on your couch at your home. But how will you attend meetings through email? 

How will you schedule and monitor your employees? Well, to solve these issues we are here with 10 email alternatives for your business communication.

These alternatives will make your business communication easier and smoother. Besides, you will gain more control over your business communications.

10 email Alternatives

  1. Slack

Slack is one of the most common and effective alternatives to email. It helps you to communicate with your employees and manages your workflow. It is also known as the email killer. Many famous companies have already shifted to Slack from email. 

Slack is basically a chat room for your internal employees and it has been designed to replace email as your primary business communication.

It is a cloud-based software and it helps you to bring your team together no matter wherever they are.

As we are in such a pandemic situation, we have to work from home. All the employees are staying at home. In this situation, slack will help you to communicate with your employees to conduct business activities.

If you are thinking how slack is better than email, I would say that in slack you can check all the discussions regarding a project in one place, whereas in the email you need to check separately and it consumes a lot of time.

In one word, Slack is more effective, organized, and easy way of business communication.

  1. Hive

Hive has been designed for everyone. It is a cloud-based project management software that will help you to chat, automate task management, and sharing files.

Hive is the powerful project management tool and another email alternative for your business communication. It is also recognized as a productivity platform.

However, Hive can integrate with around 1000+ applications. It will also bring all work in one place. Hive enables your teammates to manage their own projects according to their flexibility.

No matter what your business is, and how many people you have in your team, Hive is always there to help you if you have a fast-moving team.

Hive has a fully integrated email feature where you can send and receive emails. Moreover, you can also assign the next steps directly from the inbox.

Hive has 14 days of free trial for new users. After that you need to choose its pricing plan to continue.

  1. Outlook

Outlook is the free email and calendar from Microsoft. It will make you more productive, organized, and connected- wherever you are. 

It is such a tool that will bring your emails, calendar, events, files, in one place. Here, you can prioritize your work and make yourself more productive.

Outlook has highly secured features that will help you to protect your information. The outlook is completely free to use. But it also has a premium version that will make your busy life more organized.

If you have a tool like an outlook, life will be easier, organized, and simple. It will bring your emails and all other accounts in one place.

  1. Basecamp

Due to Covid-19 we are facing a pandemic situation. Most of the companies have started working from home. As this situation is new to us, we are looking for a platform that will make our business project management and communication easier.

We all know that when you work from home all of your emails will be spread out. It will consume a lot of time.

Remote work is undoubtedly challenging. Basecamp is such a software that will solve your problem.

Basecamp is specially designed to work remotely. The company has been using this tool for the past 20 years. So far they have served millions of customers.

Whether you have Software development company, design firms, freelancers, consultants, architects, agencies, media companies, schools, or whatever, if you switch your business to basecamp, trust me you will see the fundamental improvement in your workflow.

If you are using basecamp you can create unlimited projects and add unlimited users. Not only that, you will get 500GB storage, a dedicated space to run your entire company, and lots more. These stunning features cost only $99/month. There is no hidden charges.

Basecamp is offering a one-month free trial for its new users. It has a free version with some limitations. 

If you want to use basecamp for your business communication, I would highly recommend you to choose the premium version.

  1. Mail.com

If you are looking for a personalized email communication platform, then you are in the right place. Mail.com is a web-based email service provider owned by a German Company.

Mail.com has started its journey in 1995. It is available in six different languages. Mail.com will ask you to choose your username from 200 emails. It will allow you to have a personalized email. However, it collects all your emails and brings them into a centralized place.

However, mail.com has some interesting features that will increase your productivity. It has both a free and paid version. So, you are on your way to choose an effective email service. Go for it. 

  1. Zoho Mail

As an email alternative, we always look for something that will be clean, fast, and easy. Not only that, we look for such an alternative which will also protect us from spam emails. 

If you are looking for a similar alternative, then you should choose Zoho Mail.

Zoho Mail has been designed to keep business users in mind. It is not for individuals. Zoho Mail will help you to take control over your inbox. 

Zoho mail has an user-friendly control panel and you can easily set up individual mailbox privileges, email policies, and more to manage your business emails.

Zoho is a cloud-based email platform. Not only that, it is highly secured and it will provide you a personalized email that will represent you as a professional to your clients.

Zoho has introduced a mobile app for android, and iOS. It means you can access your emails from your smartphone as well.

Zoho Mail has premium version only. The pricing plan starts from $1/user/month. It is extremely affordable. 

So, why are you waiting for? If you are looking for a secure, easy-to-use alternative to email, this is the month you should be looking for.

  1. Groove

Groove is a simple, easy-to-use, and a similar interface like email. So, far it is a popular alternative to email. Groove has been designed for small businesses.

In most of the software, you will see there are so many features that you don’t even use.

Groove is such a tool that will make you productive. You can work together with your teammates together in Groove. Here, you can discuss your projects in a conversation and forward your client’s email easily.

However, Groove is a paid tool. But if you are a new user, you will get a four months free trial that no other tools will offer you. The setup process is easy. It will not take more than five minutes. 

Moreover, Groove has an award-winning customer support team 24/7 at your assistance. If you don’t like Groove, you can cancel anytime you want.

  1. Skype

We have been using skype for both personal and professional reasons for years. It is a telecommunication tool that enables us to audio and video chat, screen sharing, live chat, etc.

Skype is the most authentic tool that we can use as an alternative to email. In many businesses, skype has already been used for video conferences.

We also use it to talk with our family and friends. Skype is a less buggy tool and this is the reason that people love to use it.

Skype is completely free to use. So, if you don’t have used skype yet, you can have a try.

  1. Google Hangout

Google hangout is a product of Google. It is also an alternative to email. You can text, audio chat, video chat with your employees, family, and friends.

You can use Google Hangout from your computer or your mobile. You can use it for virtual meetings. It has a capacity to arrange a video conference for up to 10 people.

Google hangout is also free. If you have a Gmail account, you can use google hangout on your computer. Most of the smartphones have downloaded hangout by default. If your smartphone does not have this app, you can download it from the play store or app store.

  1. Yammer

Yammer is basically a social media platform that connects the employees within the organization. It enables you to discuss projects with your teammates. 

It has discussion threads, file storages for all documents, photos and videos, and private conversations and many more features.

As I have said before that it is a social media platform for your organization, which means all the employees will be connected with each other. It will help you to make decisions faster.

Besides, you can create groups for specific projects, collaborate with you vendors, customers, and employees.

Yammer is a product of Microsoft. That means, there is no reliability issues. It is completely free. 

So, If you are looking for an email alternative and a social media platform for your company, you can try this out.

Bottom Line

The email has been the main source of communication for a long period of time. There are a few companies that allow remote work for their employees. But now we are in such a situation where remote work is mandatory.

Email is become very difficult to maintain all the business activities. It has become time-consuming. Many decisions have been delayed. It is high time we should choose an alternative to email, so that we can do work from home easily and it will not hamper our business activity.

Here, we have listed 10 email alternatives for business communications. Our team has tested hundreds of alternatives for you. These are our top choices among all of them.

Try any of them as an alternative and feel free to share your experience with us. We would love to hear from you.

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